Wikipedia:Meetup

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Regular (or more spontaneous) face-to-face meetings of Wikipedians take place in cities around the world. This page is used as a starting point for Wikipedians organising meetups, and subpages are used for finalising the details once a meetup has been agreed. For meetings in other languages/places please use the interlanguage links from this page.

[edit] Cities hosting meetups around the world

[edit] Future meetups

[edit] Scheduled future meetups

First meetup in Vancouver, Canada (May 5, 2008)

Fifth meetup in Philadelphia, USA (November 11, 2007)

First meetup in Dhaka, Bangladesh (July 14, 2007)

Wikipedia Meetups+/-

Upcoming

Bangalore 3	July 5, 2009 (2009-07-05)
London 23	July 12, 2009 (2009-07-12)
Ohio	July 18, 2009 (2009-07-18)
Wiki-Conference New York	July 25, 2009 (2009-07-25) - July 26, 2009
Nashville	September 5, 2009 (2009-09-05) - September 6, 2009
Recent
Philadelphia 8	June 14, 2009 (2009-06-14)
London 22	June 14, 2009 (2009-06-14)
DC 7	June 6, 2009 (2009-06-06)
Maker Faire	May 30, 2009 (2009-05-30) - May 31, 2009
New York City 13	May 17, 2009 (2009-05-17)
London 21	May 17, 2009 (2009-05-17)
Cebu 2	May 3, 2009 (2009-05-03)
Past meetups

If you don't want to bother formatting, just add the your item below.

[edit] Future meetups without a date set yet

This list was last updated: May 22, 2009

Latin-America 1 - TBD
Chicago 3 - TBD
Brisbane 2 - TBD
Helsinki - TBD
Manila 5 - TBD
Edmonton - TBD (may or may not happen, depending on levels of interest)
Pittsburgh - TBD
Wiki Takes Philadelphia- Fall 2009
Wikipedia:Meetup/Montreal 2009 Late summer / early fall 2009.

[edit] Procedure and advice

Create the page
- Use or create a sub page of Wikipedia:Meetup to organize the meeting.
- Make it easy to sign up, with simple subsections like Likely attendees, Possible attendees and Regrets for signup lists, as at Wikipedia:Meetup/NYC.

Attract attendees
- Solicit invitations of geographically local Wikipedia users.
- Create a Wikipedia:Geonotice request.
- Create a list of Wikipedians interested in future and regular meetups for a given location where they can sign up (alternatively, userboxes with corresponding categories can be used).
  - Use an info box like {{Wikipedia:Meetup/Melbourne/Invite}} for mass invitations.
- Use other mediums outside of Wikipedia to advertise to non-Wikipedia users
  - Post a notice at the relevant page of wikipedia.meetup.com
  - Post a couple of notices on Craigslist (free).
  - Word of mouth is always an option.
- Don't be afraid to spam people: Make a big list like Wikipedia:Meetup/NYC/Invite list from all people who have ever expressed interest in attending a meetup, as well as all people in categories like Category:Wikipedians in Philadelphia, the Philadelphia usebox and other regional categories.
  - Don't manually post notices to all the editors who are listed in a geographical category. Simply post a request at WP:BOTREQ, asking for a bot owner to have a bot deliver the (specified) message to everyone in the category.
- Place notices at places like Wikipedia talk:WikiProject Philadelphia and even Talk:Philadelphia.

Organize event
- Organize location.
- Organize eating arrangements.
- Settle on a definite time and place, and don't change it. If someone is just bold, people will know about the date a few weeks in advance (instead of a couple of days), which will make planning easier for individuals. Getting input from everyone is good, but you don't need a formal vote on everything, which can delay the process.
- Consider whether you want any sort of agenda for the meetup (like a discussion on a specific topic, or forming a local chapter).